Event sponsorship

What do we want to achieve through the Event Sponsorship Program?

The Borough of Queenscliffe Event Sponsorship Program is provided to:

• Support and promote a healthy, involved and creative community
• Increase community capacity, economic opportunities and build a greater understanding of Council’s role in the community
• Give financial assistance to organisations that can provide tangible and measurable commercial and /or other community benefits from the conduct of an event

Funding is available for:

• Established and new events
• One-off and repetitive events
• Not-for-profit and commercial events

There are 3 sponsorship categories:

• Local Event (up to $5000)
• Minor Event (up to $10,000)
• Major Event (over $10,000)

Is my event eligible?

• The event will be held in the Borough of Queenscliffe and will specifically benefit residents and businesses of the Borough
• Events that include other municipalities but have a dominant component in the Borough
• You are an incorporated, not-for profit group or commercial organisation
• You are an unincorporated, not-for-profit group with an auspice arrangement* with an incorporated, not-for profit group
• You are an individual with an ABN or have an auspice arrangement
• Your event meets the criteria for funding (see event sponsorship policy)
• You have discussed the proposed event with appropriate Council Officers

Who cannot apply?

• Delegated Committees or Community Asset Committees of the Borough of Queenscliffe Council
• Organisations who have not completed an Acquittal Report for a previous Borough of Queenscliffe grant (Event sponsorship or Community Grant)
• Organisers who are not planning to stage the event in the Borough of Queenscliffe
• Organisers who cannot adequately demonstrate financial commitment from sources other than Council
• Organisers who are accepting sponsorship from companies that Council deem are not suitable or aligned with the Council Plan 2021–2025.

How do I apply?

All applications must be made via Council’s online application form.

How will my application be assessed?

• Applications in the first instance will be assessed by Council officers.
• Applicants for funding for minor and major events may required to formally represent the application to council officers/and or Council via online or face-to-face
• Council will make the final decision of the application at a public meeting. The applicant will be advised when this public meeting will be held.

How will I be notified about the result of the funding program?

• All applicants will receive acknowledgment of receipt of their application.
• All applicants will be notified of the outcome of their application by email in March 2023.

What are the conditions of the Grant?

• If your organisation is successful in receiving a sponsorship, payment will be made into your nominated bank account once all relevant documentation is received
• Payment will be made to the applicant prior to the event being held. The applicant will need to submit the banking details
• Successful applicants will need to complete and sign sponsorship agreement with the Borough of Queenscliffe
• An Event Sponsorship acquittal form and brief evaluation of the project must be submitted to Council one month after completion of the project

Please note: applicants will be ineligible for further grants if the Event Sponsorship grant acquittal process is incomplete.