Documents for inspection

Person holding a magnifying glass over documents

A range of information that's available for public inspection is not included on this website. Much of this information is contained in large documents or registers, from which you can source specific detail.

This includes Council's Personal Interest Returns Summaries for March 2021(PDF, 528KB) and December 2020(PDF, 607KB).

The following documents are available for public inspection at the Council offices during normal office hours. However, for practical reasons, you might need to book a prior appointment.

List of documents available for inspection

In accordance with the Local Government Act 1989, Local Government Act 2020 and/or Council’s Public Transparency policy, the following documents are available for inspection at the Council offices (50 Learmonth Street, Queenscliff) during normal business hours.

  1. The definition of the types or classes of land which are subject to a differential rate, and the objectives of the differential rate.
  2. A copy of any proposed declaration of a special rate or a special charge.
  3. A copy of any local law made by Council under section 74 of the Local Government Act 2020.
  4. A copy of any document, code, standard, rule, specification or method which contains any matter incorporated in a local law of Council.
  5. A summary of personal interests.
  6. A copy of an election campaign donation return for the most recent Council election (older returns may also be able to be inspected).
  7. Documents such as:
    • Plans and Reports adopted by Council;
    • Council Policies;
    • Project and Service Plans;
    • Service Agreements, Contracts, Leases and Licences; and
    • relevant technical reports and/or research that inform Council’s decision-making.
  8. Process information such as:
    • application processes for approvals, permits, grants, access to Council services;
    • decision-making processes;
    • Guidelines and Manuals;
    • Community Engagement Processes; and
    • Complaints Handling Processes.
  9. The following Council Information:
  • Meeting Agendas;
  • Minutes of Meetings;
  • Audit and Risk Committee Charter;
  • Terms of Reference for Delegated Committees;
  • Gift Registers for Councillors and Council Staff;
  • Travel Registers for Councillors and Council Staff;
  • Registers of Conflicts of Interest disclosed by Councillors and Council Staff;
  • Registers of Leases entered into by Council;
  • Register of Delegations;
  • Register of Authorised Officers; and
  • any other Registers or Records required by the Local Government Act 2020 or any other Act.

 

Applications to inspect the Register of Interest (primary returns or ordinary returns of a Councillor, member of a special committee or nominated officer) must be in writing to the CEO and indicate the name of the person whose records they wish to inspect. Please complete the Application to Inspect Register of Interest form or contact Customer Service for further information.